Detailed instructions for creating a functional capacity assessment

A guardian's permission is required to conduct the assessment of an underage pupil. Print the “Consent for a functional capacity assessment” form to be signed by the pupil and their guardian (PDF file opens in a new tab). By creating an account, you accept the terms, conditions and data protection regarding the service.

1. When using the service for the first time, create an account and activate it once you have received the activation e-mail message. Check the spam folder also, if needed.
   
   
2.  Log in here, by using your account.
   
   
3. On the login page of the service, click on "Create a new functional capacity assessment".
   
   
4. Choose a battery of questions that matches the pupil's age and functional capacity.
   
   The battery of questions to be selected is not necessarily always determined by the pupil’s age and grade.  
   
   The number and wordings of the questions vary in different batteries.
   
   
5. Create an anonymous ID for the new functional capacity assessment and make a note of it for yourself. The ID may not reveal the pupil’s identity to outsiders. This is a precaution, as the service is secure.
   
   
6. Under the ID, type a short description of the functional capacity assessment. This description will come up at the beginning of both the response form and the email invitation. In this description you can briefly explain about the functional capacity assessment and provide instructions for responding, including the policy of not using the pupil's name when providing additional information.
   
   
7. Select the sub-areas essential for the pupil’s functional capacity for the assessment.
   
   When you are creating the battery of questions, knowing the pupil helps to select sub-areas that are essential and meaningful in terms of their functional capacity. Select a sufficient number of questions, ensuring that the battery is neither too narrow nor too broad and that it describes the pupil's functional capacity adequately.
   
   To view the questions of a sub-area, click on the "Show questions" button underneath each area.
   
   The maximum number of questions that can be left out has been specified separately for each area. This number has been limited to guarantee that the remaining questions will provide sufficient information on the area in question. To leave out a question, remove the checkmark in the box next to it.
   
   
8. Send the functional capacity assessment to the pupil and the people involved in his or her everyday life. Think about the persons who are important in the pupils' everyday life. Carefully consider the number of people to whom you need to send the assessment request.
   
   Type in the email addresses of the selected persons and a cover message. It is a good idea to include the date by which the responses should be returned as well as the name and contact details of the person sending the requests in the cover message.
   
   If a respondent has lost the invitation you sent, you can copy the response link from the Information tab and resend it.
   
   Please note that later on, you will not be able see the names of the persons to whom you sent the message. This is why you should make a note of the names of Teacher 1, Teacher 2, etc. if necessary. You can send additional invitations to the assessment from the Summary page of the functional capacity assessment you have created.
   
   
9. You can review the functional capacity description views after someone has completed the assessment. You can print out or save different views of the functional capacity description as needed; they can be used as a basis of an individual educational plan (IEP), for example.
   
   
10. Discuss the functional capacity description with the pupil and their guardians as well as the professionals working with the pupil. 
    
    You can include in the summary central functional capacity strengths, areas needing support or differing views of the respondents. The summary can be used as a basis in the counselling discussion and complemented during the discussion. NB: Any text and comments you add to empty fields in the summary will not be saved. You can only view them in the downloaded pdf file. 
    
    

Use the functional capacity summary to produce individual teaching plans and other pedagogical documents as well as to transfer information. The better the functional capacity description can be integrated into the pupil’s daily life and goals, the more support it will provide for the pupil.